New subject: ACTION ITEM 190320-1 : Updates to our current Operating procedures

2 May 2018

All,

As promised I have put together proposed changes to our operating
procedures.

To see a red-lined version with all changes as suggestions (or to
make suggestions) see:
-
https://docs.google.com/document/d/1NeXGqxadTTkVDR9wPWV0sC-gIQ0xZB1fzpYo5SRfeDA/edit#

  The red-line document has suggestions and comments which you
will not see
  unless you are logged in to a gMail account and request access
to comment.
https://support.google.com/docs/answer/6239515
<https://support.google.com/docs/answer/6239515>
  The document without the comments is the current procedures.

To see a pdf of the red-line changes see:
-
https://drive.google.com/file/d/1RrdAEgpkbj3fCZA7anWYwlVgb0U_x7y4/view?usp=sharing

To see a clean copy with all changes accepted see:
-
https://docs.google.com/document/d/1Kq40uwR0vetBcXmeMV6PSgY9gINsyLmdEDtaiKgNTn0/edit?usp=sharing

To see this summary see:
https://docs.google.com/document/d/1pP94Epk9Ye-ag4Px9FE2ADFS37IgurbibCiFyo13wbg/edit?usp=sharing

There are two changes:

1. Section 5. Review process was rewritten and reorganized.

2. Preamble (section 0) text

As a reminder, none of this text has changed since April 2018. 
So if you reviewed

the text then, this will look identical. (Of course if you did
not have comment rights on

the Google Doc, and didn’t look at the text version included in
the body of the email,

then you may not have seen these changes before.  Again my
apologies for that.)

New section 5

-------------------

"5. Review Process

At a time of the NRO EC’s choosing, the RIRs will publish an IANA
Numbering

Services Review Matrix in January every year, summarizing the
RIRs’ review of

the performance of the IANA numbering services in the last year.
This review

matrix gets submitted to the Review Committee who passes it on to
the five RIR

communities for a comment period of 30 days.

5.1 Expedited Performance Report

In the event there is a requirement to complete an expedited
review, the NRO EC

chair will advise the Review Committee chairs of the requirement.

5.2 Community Feedback

The Review Committee members are expected to be engaged with
their respective

RIR communities during their term. They should communicate relevant

developments relating to the Committee to their respective
community, and collect

feedback relevant to the IANA Numbering Services Operations from
their respective

community. This input will be provided to the RIRs as advice when
appropriate.

These comments will be reviewed and summarized by the Review
Committee and

included in the IANA Numbering Services Operations Performance
Report."

Old section 5

------------------

"5. Review Process

At a time of the NRO EC’s choosing, the RIRs will publish an IANA
Numbering

Services Review Matrix in January every year, summarizing the
RIRs’ review of

the performance of the IANA numbering services in the last year.
This review

matrix gets submitted to the Review Committee who passes it on to
the five RIR

communities for a comment period of 30 days. The Review Committee
members

are responsible to make sure their respective communities are
informed about the

comment period, using their region’s relevant communication and
announcement

channels. Following the closure of the public comment, the Review
Committee

gathers input and comments from the five RIR communities, which
it reviews and

summarises. The Review Committee compiles a final report on the
review matrix,

with the summarised input appended, which it publishes and
submits to the NRO

EC as advice. “

Changes to section 5

----------------------------

First two sentences were kept as is.

The rest of the text was largely about community input and
rewritten into section 5.2

and the details of how the final report will be constructed
(based on the matrix, and

that it is published and submitted to the NRO EC as advice) are
largely lost.  We did

keep the notion that summarized community input will be reviewed
and included in

the report, and also added that this advice can be sent (outside
of a formal report)

to the RIRs as appropriate.

The old text on community input was primarily focused on ensuring
the RIR

communities are aware of the report and its comment period, and
the comments

are collected and considered.

The new text is a bit more general including the fact that the
members are expected

to be “engaged” in both communicating relevant developments to
the community and

collecting relevant feedback throughout their term (as opposed to
only during the 30

day comment period).  It also scopes what is relevant as relating
to IANA Numbering

Services Operations.

Section 5.2 supporting that the NRO can request an “out of cycle”
report was added.

2. The following preamble text was added:

“The Review Committee’s function is to advise and assist the NRO
EC in its periodic review of the service level of the IANA
Numbering Services provided to the Internet Number Community.

The Review Committee is a tool for the Internet Number Community
to evaluate and review performance of the IANA Numbering Services
provided.  Review Committee will ensure community involvement and
will support and enhance the multistakeholder model in a
transparent, open, and bottom up process to ensure that the
number resources component of the IANA operations meets the needs
and expectations of its customers, namely the Internet numbers
community.”

This was previously “section 0” text.

We previously decided it wasn’t really Operating Procedures, but
that it was important and placed the text on our web site.  The
text was recently dropped from our web site during some editing
in an effort to streamline the web site.

I think it is appropriate to include this text with (but maybe
not necessarily a part of) our operating procedures, as the text
is most likely to be relevant when considering the context of our
operating procedures, and there very little burden to adding a
paragraph to our operating procedures as compared to maintaining
that text on our website.

Thanks,

___Jason

On Fri, May 11, 2018 at 11:50 PM Bertrand Cherrier
<b.cherrier@micrologic.nc <mailto:b.cherrier@micrologic.nc>> wrote:

    Thank you Susannah !

    Enjoy thy week-end

    Cordialement,
    ___________________________________________
    Bertrand Cherrier
    Administration Systèmes - R&D
    Micro Logic Systems
    b.cherrier@micrologic.nc <mailto:b.cherrier@micrologic.nc>
    https://www.mls.nc
    Tél : +687 24 99 24
    VoIP : 65 24 99 24
    SAV : +687 36 67 76 (58F/min)

Updates to our current Operating procedures

Jason Schiller

Nurani Nimpuno

Nurani Nimpuno

George Kuo

German Valdez

Susannah Gray

Bertrand Cherrier

Jason Schiller

Jason Schiller

Jason Schiller

Susannah Gray

Ernesto Majó

Jason Schiller

Nurani Nimpuno

Ernesto Majó

Nate Davis

Madhvi Gokool

Noah

Nicolas Antoniello

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participants (11)