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Meetings 2018 + Minimum meeting notice
by Nurani Nimpuno 07 Dec '17

07 Dec '17

Dear colleagues, At our last call, the question of a minimum notice before meetings are called came up. This first year has of course been a little different as we have used the year to organise ourselves, write our operating procedures and set our time schedule for our report. I anticipate that we will need very little of this type of work in the coming years, as the main task of the Review Committee is to simply review the performance of the IANA Numbering Services as outlined in the SLA. The timeline for our work will most likely be very predictable. Therefore, I propose that we set four fixed dates for the RC to meet throughout the year, which can be published and announced at the start of the year. If we need schedule any additional meetings, we can of course do so, and I propose we do so with at least two weeks' notice. As we have agreement on our operating procedures, I suggest that we leave that document as it is, but work according to these guidelines. I would like to hear your thoughts on this approach. Kind regards, Nurani

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Minutes IANA RC May Teleconference
by German Valdez 20 Nov '17

20 Nov '17

HI I realized my email with the minutes of May Teleconference got caught many weeks ago in the mailing list filter as it was sent from an account not subscribed in the list. This is fixed now. Apologies for this mistake German == IANA Review Committee Teleconference 11 May 2017, 12:00 PM UTC Participants  IANA Review Committee Members AFRINIC Omo Oaiya OO Douglas Onyango DO APNIC Brajesh Jain BJ Tomohiro Fujisaki TF George Kuo GK ARIN Louie Lee LL Jason Schiller -JS - Co Chair Nate Davis ND LACNIC Nicolas Antoniello NA Ernesto Majo EM RIPE Filiz Yilmaz FY Nurani Nimpuno NN - Chair Andrew de la Haye AH Apologies Madhvi Gokool Observers Izumi Okutani IO Jorge Villa JV Secretariat German Valdez - GV IANA RC 0 Welcome 1 Roll Call 2 Minutes Review 15 March 2017 3 Review Open Actions 4 IANA Review Committee Operating Procedures 5 IANA Performance Report Structure & Schedule 6 Next Meeting 7 AOB 8 Adjourn 0 Welcome NN welcomed the participants and started the meeting at 12:03 PM 1 Roll Call Record of participation is at the top of this minutes. GV noted that Madhvi Gokool sent her apologies in advance of the call. 2 Minutes Review 15 March 2017 NN asked for any comments for the March minutes. No comments received. NN asked if there were any objections for the publication of the minutes. No objections received. NN called the minutes approved. 3 Review Open Actions Action Item 20170315-01 JS and NN to discuss the production date of the report with the NRO EC for their decision and then share this with the RC COMPLETED JS reported that they agreed with the NRO EC in a yearly report format from January through December. JS said that the NRO EC would like to see the report by mid year. JS added that the first report would include the period started with the signing of the IANA contract. At this point BJ asked if there were observers on the cal. NN said that the IANA RC teleconferences are open for observers. GV reported that Izumi Okutani, Jorge Villa and Ernest Majo were observers for this teleconference Action Item 20170315-02 JS and NN to amend the length of the Chair and Co-Chair’s term noting that if there is a change before the end of the term, the new Chair or Co-Chair will serve for the balance of that term - 2.1.5 and 2.1.6 COMPLETED Action Item 20170315-03 Committee to review the proceedings and provide comments in two weeks. CLOSED Action Item 20170315-04 ND and RC RIR staff members to track status of the production of the performance standard metrics and provide regular updates. IN PROGRESS ND reported that the IANA PTI and NRO EC agreed in a report format considering the operational requirements included in the section 4.3 of the contract. ND added that there are other reporting requirements that still needs to be developed like the cases of splitting /8 for transfer reasons. BJ asked ND if they have a performance standard metrics draft plan to be shared with the IANA RC ND said that the RIR staff were working on the plan and it’d be available for the IANA RC once there is an agreement from each RIR perspective. Action Item 20170315-05 FY to look how community engagement can be included in the operating procedures with a light touch (that it will come naturally as being members of the RC) COMPLETED FY reported that this was included in the last version of the IANA RC operating procedures. 4 IANA Review Committee Operating Procedures NN asked if there were any comments or concerns in the last changes in the text of the operating procedures. BJ suggested that at section 7 “Amending Operating Procedures”, any intention of amend should be included as part of the agenda meeting in advance. NN said that at this point she want to reach consensus on the operating procedures. NN confirmed to BJ that she was taking on board his suggestion. NN asked if last proposed changes in the text of the section 5.2 “Community Feedback” were acceptable. FY said she was ok with the text. NN suggested to adopt the procedures as there were no comments or objection. BJ asked about his suggestion to be included as part of the operating procedures. JS suggested the next text to be added to section 7…”When amended in a meeting, there must be 24 hours prior notice of the intent to amend the operating procedures.” NN reminded that most of the committee work should be done in the mailing list. NN advised to be careful to have procedures that would add more meetings to the committee. FY asked JS if amendment to the procedures can be made in the list. JS considered that amendments could be made in the IANA RC list. NN moved to adopt the procedures including the new text to section 7 based on BJ request. NN asked that any further comments can be sent to the list. 5 IANA Performance Report Structure & Schedule NN asked ND when the IANA RC could expect a draft structure of the RIR report. after consulting EM, AH and GK; ND suggested 60 days for the RIR to present a draft report to the IANA RC NN suggested once the draft report is presented the IANA RC takes 2 weeks to review it and then meet to confirm the template to be used for the community consultation. 6 Next Meeting Based on the delivery of the RIR report, NN suggested that next meeting should be to discuss the RIR report and their own IANA RC format report. NN suggested that next meeting could be in August. 7 AOB No other business was discussed 8 Adjourn NN adjourned the meeting at 13:05 PM UTC

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4th IANA RC Meeting Friday 17 November 2017 12:00 PM UTC
by German Valdez 17 Nov '17

17 Nov '17

Dear Colleagues As result of the doodle poll the next IANA Numbering Services Review Committee will be this week on Friday November 17 at 12:00 PM UTC, please mark your calendars. Below is the webex information. IANA RC 4th Meeting Friday, November 17, 2017 12:00 pm | UTC| 1 hr https://ripencc.webex.com/ripencc/j.php?MTID=me336631b0a8a6acd32c0d30039843… Meeting number (access code): 702 694 060 Global call-in numbers https://goo.gl/dTkGJi Regards German Valdez

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Doodle Poll 4th IANA RC Teleconference
by German Valdez 10 Nov '17

10 Nov '17

Hi As requested I created the below doodle poll to set the date for the 4th IANA RC teleconference https://doodle.com/poll/mi7aqnenh98zeun7 Please complete this poll at your earliest convenience. The meeting time is 12:00 PM UTC Regards German

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ACTION ITEM 20170315-01 complete
by Jason Schiller 10 May '17

10 May '17

NEW ACTION ITEM 20170315-01: JS and NN to discuss the production date of the report with the NRO EC for their decision and then share this with the RC. Discussed timing with the NRO EC chair. The NRO EC did discuss this matter and came to the conclusion that it would be best if the IANA RC provide its initial report on 15 months of IANA service; i.e. for period time 1 October 2016 to 31 December 2017, and provide it to the NRO EC in the first half of 2018. (Reporting thereafter would be annual and thus appears to align nicely with your proposed annual reporting proposal below). I reconfirmed that this meant that: I understand, regular reports should be annual (Jan - Dec) and the report completed (with 30 days community consultation) by mid year. I understand the IANA RC's proposal to include an end of January date for the RIRs to produce an IANA Numbering Services Review Matrix in January in our operating procedures is acceptable and in alignment with the date specified with the NRO EC. Anticipating no more than 30 days to review the Review matrix and construct a report, and an additional 30 days for community consultation, we should expect the final report to be delivered quite a bit before mid-year. I also confirmed that the previous communication to be a request for an expedited review specifically for the time period of 1 October 2016 - December 2017. Noting: Expedited review was the term the RC chose to describe any review that is not the regularly scheduled annual review. __jason -- _______________________________________________________ Jason Schiller|NetOps|jschiller(a)google.com|571-266-0006

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Action Item 20170315-02 cokplete
by Jason Schiller 10 May '17

10 May '17

https://docs.google.com/document/d/1NeXGqxadTTkVDR9wPWV0sC-gIQ0xZB1fzpYo5SR… NEW ACTION ITEM 20170315-02: JS and NN to amend the length of the Chair’s and Co-Chair’s term, noting that if there is a change before the end of the term, the new Chair or Co-Chair will serve for the balance of that term – 2.1.5 and 2.1.6. text now reads: 2.1.5. Chair Vacancy In the event that the chair position is vacated before the end of their term, the vice-chair will assume the chair position for the remainder of the current term. 2.1.6 Vice-chair Vacancy In the event that the vice-chair position is vacated, the chair will choose a new vice-chair for the remainder of the current term. -- _______________________________________________________ Jason Schiller|NetOps|jschiller(a)google.com|571-266-0006

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ACTION ITEM 20170315-05
by Filiz Yilmaz 10 May '17

10 May '17

Hello, I want to respond on my ACTION ITEM 20170315-05: FY to look how community engagement can be included in the operating procedures with a light touch (that it will come naturally as being members of the RC). I have thought about this. I think we can have the following text in the document: "Review Committee members are expected to be engaged with their respective RIR communities during their term. They should communicate relevant developments relating to the Committee to their respective community, and collect feedback relevant to the work of the Review Committee from their respective community". Jason, I am not sure where the latest version resides now on which link. Can you help, finding the best section of the document to have this text? Kind regards Filiz

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IANA RC 3rd Meeting Information - Thursday May 11th 2017 @ 12:00 PM (NOON) UTC
by German Valdez 10 May '17

10 May '17

Dear Colleagues Please find below webex details, draft minutes and open actions for the 3rd IANA Review Committee meeting. Agenda will be sent soon. As agreed, the meeting will be announced publicly with the support of the RIR comms staff. You can refer to minutes from last meeting here https://www.nro.net/wp-content/uploads/170315-IANAServicesReviewCommittee_M… Actions to be reviewed NEW ACTION ITEM 20170315-01: JS and NN to discuss the production date of the report with the NRO EC for their decision and then share this with the RC. NEW ACTION ITEM 20170315-02: JS and NN to amend the length of the Chair’s and Co-Chair’s term, noting that if there is a change before the end of the term, the new Chair or Co-Chair will serve for the balance of that term – 2.1.5 and 2.1.6. NEW ACTION ITEM 20170315-03: Committee to review the proceedings and provide comments for two weeks. NEW ACTION ITEM 20170315-04 ND and RC staff members to track status of the production of the performance standard metrics and provide regular updates. NEW ACTION ITEM 20170315-05 – FY to look how community engagement can be included in the operating procedures with a light touch (that it will come naturally as being members of the RC). Webex Details IANA RC 3rd Meeting Thursday, May 11, 2017 12:00 pm | UTC | 1 hr Meeting number (access code): 702 512 962 Meeting password: ianarc https://ripencc.webex.com/ripencc/j.php?MTID=m418ee1feded04d86eef9e2d04649d… Join by phone 0800-051-3810 Call-in toll-free number (UK) +44-203-478-5289 Call-in toll number (UK) Global call-in numbers https://ripencc.webex.com/ripencc/globalcallin.php?serviceType=MC&ED=534820… Toll-free calling restrictions https://www.webex.com/pdf/tollfree_restrictions.pdf regards German

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NEW POLL 2nd IANA RC Teleconference May 1 - 12
by German Valdez 21 Apr '17

21 Apr '17

Dear Colleagues After consulting with the committee chair and vice chair we suggest to move the teleconference to ensure a greater participation New dates to consider are from May 1 thru 12. Please complete the new poll by this Friday, we need enough time to promote the meeting regionally. http://doodle.com/poll/ehcx68wtnr9ipqcn Regards German

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Doodle Poll 2nd IANA RC Teleconference
by German Valdez 18 Apr '17

18 Apr '17

Dear Colleagues Please could you complete the below poll with your preferred dates to hold the next IANA RC teleconference (18 - 28 April) http://doodle.com/poll/k9w8xrf45fivqakz Please, may I request you to complete the poll before the end of this week. Thanks ! German Valdez

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